Departmental Management Division

The overall purpose of this division is:

"...to provide administrative support services and coordinates manpower and financial estimates for DPSM"

In order to achieve the above purpose, the division performs the following functions:

1. Accounting Services:

   • maintaining vote ledgers, preparing pay sheets and payment of industrial class;

   • preparing payment vouchers for submission to Ministry of Finance and Development Planning for payment to supplies;

   • collecting revenue;

   • issuing rail road and and airline warrants; and

   • preparing arrears of revenue estimates.

    

2. Secretarial Services:

   • typing all correspondence in the department.

    

3. Transport Services:

   • allocating available vehicles to all staff for day-to-day assignments; and

   • preparing requests for repairs of vehicles to CTO.

    

4. Records Management:

   • processing all incoming and outgoing mail; and

   • maintaining DPSM records system i.e. files, etc.

    

5. Supplies:

   • maintenance of stores ledger cards and supplies inventory;

   • purchasing (equipment, furniture and all the consumables) for the Directorate;

   • issuing invoices from supplies to accounts for settlement;

   • issuing of stationery to other divisions;

   • regular checks in office inventories to ensure safe custody of supplies; and

   • responding to audit and supplies queries.

    

6. Other General Functions:

   • cleaning and ground services;

   • administration of DPSM industrial class employees; and

   • human resource functions e.g. terminal benefits, staff inventory, maintenance of staff, leave records, etc.

 

Staff Establishment

Departmental Management Division has an establishment of 66 posts as at 30th April, 2007.

 

Contacts

Postal Address: Private Bag 0011 Gaborone Botswana

Physical Address DPSM Headquarters Government Enclave Gaborone Botswana

Telephone/Fax: Telephone: +267  395 8719 Facsimile: +267  397 2287

Contact person: N. G. Kalake; e-mail: nkalake@gov.bw